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Key Information  »  Charging and Remissions Policy


Charging and Remissions Policy

The aim of this policy is to set out what charges will be levied for activities, what remissions will be implemented and the circumstances under which voluntary contributions will be requested from parents.

The Governing Body of the school are responsible for determining the content of this policy and the Headteacher for implementation.  Any determination with respect to individual parents will be considered jointly by the Headteacher and Governing Body.

Charges cannot be made for
  • Education provided during school hours (including the supply of any materials, books, instruments or other equipment).
  • Education provided outside school hours if it is part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of a religious education.
  • Tuition for pupils learning to play musical instruments if the tuition is required  as part of the school’s national curriculum.
  • Entry for a prescribed public examination, if the pupil has been prepared for it at the school.
  • Examination re-sits if the pupil is being prepared for the re-sit at the school.
  • Education/Activities provided on any trip that takes place during school hours.
  • Education provided on any trip that takes place outside school hours if it is part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of religious education.
  • Supply teachers to cover for those teachers who are absent from school accompanying pupils on a residential trip.
  • Transporting registered pupils to or from the school premises, where the local education authority has a statutory obligation to provide transport.
  • Transporting registered pupils to other premises where the governing body or local education authority has arranged for pupils to be educated.
  • Transport that enables a pupil to meet an examination requirement where they have been prepared for that examination at the school.
  • Transport provided in connection with an educational trip.
Charges may be made for
  • Education that is provided outside of school time that is not part of the national curriculum, part of a syllabus for a prescribed public examination that the child is being prepared for at the school or part of religious education.
  • Examination entry fee(s) if the registered pupil has not been prepared for the examination(s) at the school.
  • Transport (other than transport that is required to take the pupils to school or to other premises where the local authority/governing body have arranged for the pupil to be provided with education).
  • Board and lodging on residential visits (not to exceed the costs).
  • Vocal and musical instrument tuition.
  • After-school activities and school clubs.
  • Any extended school activity (i.e. Breakfast Club).
  • Damage/vandalism/loss to and of school property.
  • Community Use / Lettings (arrangements for the letting of school premises and charges are contained in the Letting Charges Policy)

Pupil premium children / children whose parents are in receipt of the following support payments will, on addition to having a free school lunch entitlement, also be entitled to the remission of charges for board and lodging costs during residential school trips.
  • Universal Credit in prescribed circumstances.  (The Government plans to prescribe the circumstances when Universal Credit is fully rolled out.)
  • Income Support
  • Income-based Jobseekers Allowance
  • Support under Part 6 of the Immigration and Asylum Act 1999.
  • Child Tax Credit, provided that Working Tax Credit is not also received and the family’s income (as assessed by HMRC) does not exceed £16190 (for 2013-2014)
  • Guarantee element of State Pension Credit
  • An income related employment and support allowance (this benefit was introduced on 27 October 2008).
Voluntary Contributions
Parents will be invited to make a voluntary contribution for the following:
  • School trips (curriculum based)
  • Travel costs related to residential visits
  • Non-curriculum based activities, i.e. ice skating, bowling, Year 6 Leavers’ Trip
  • Visits to partnership schools
  • Any other trips/activities that may arise over the year not covered by the above
The terms of any request made to parents will specify that it is a voluntary contribution and in no way represents a charge.  In addition the following will be made clear to parents;
  • That the contribution is genuinely voluntary and a parent is under no obligation to pay.
  • Where there are not enough voluntary contributions to make the activity possible and there is no way to make up the shortfall, the activity may be cancelled.

The responsibility for determining the level of voluntary contribution is delegated to the Headteacher.
Voluntary contributions will be used to fund;
  • Entrance/Activity Fees
  • Travel Costs
  • Equipment Costs
  • Food
  • Professional Services

School Meals
The Governing Body will determine and publish annually the price to be charged for school meals/milk using the recommended price, as outlined by the Leeds City Council, as a guide.
Date of Policy approval 26/01/16